Paper Shredding Solutions for Law Firms
Secure & Compliant Law Firm Document Shredding
Navigating the intricate landscape of legal paperwork demands a fortified defense to shield your data, clients, and firm’s reputation amidst stringent federal privacy laws and industry regulations. Mishandling confidential documents can expose vulnerabilities leading to data breaches, eroded trust, and damaging litigation – a reality well-known to legal offices. Our specialized legal document shredding services are meticulously crafted to align with the industry’s rigorous demands.
We recognize the challenges legal professionals face in balancing data security, compliance, and operational efficiency. By tailoring solutions to these concerns, we not only ensure compliance but also alleviate the financial strain of managing paper-based records and mitigate legal and financial risks tied to improper document disposal. With Shred Nations’ partners, you’re not merely meeting standards; you’re proactively safeguarding your legal practice. We can help find the right provider for you to meet your office’s needs.
Tips for Information Management in the Legal Industry
Privacy laws continuously change to stay effective. Law firms need to adapt their record management to stay organized and in compliance. Here are some tips that will save you time and keep your information safe:
Use a DMS
A document management system (DMS) provides centralized storage for your digital records. Digital conversion eliminates clutter, reduces errors, and organizes your records more efficiently.
After conversion, paper copies should be destroyed (with client consent). Shredding is a compliant and secure destruction method. Check with your state bar association for guidance on retention periods and how to communicate destruction policies to your clients.
Create a RIM Policy
Create a records information management (RIM) policy. The policy should:
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Identify the legal requirements for the retention period by record type
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Clearly define the records’ lifecycle
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Determine storage parameters
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Designate responsibilities and restrictions
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Include a compliance policy
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Include a destruction process for records that includes a reputable Shred Nations provider
Contact Us For Your Free Quote
We're here to help you explore your options and find the perfect service for your needs.
Mobile Shredding Process
Step 1Contact Shred Nations
Fill out the form on our website or call us at (346) 251-0441. We’ll help you choose the right service and connect you with local mobile shredding professionals.
Step 2Get Your Free Quote
The local shredding providers will reach out to you with quotes, allowing you to make the right choice for your mobile shredding needs.
Step 3Schedule Your Service
Once you’ve chosen a mobile shredding provider, you’ll schedule your service with them and prepare your documents for destruction.
Step 4Get Your Files Shredded
The mobile shredding provider will come to your location and shred your files. They will provide a certificate of destruction once shredding is completed.
Why Choose Shred Nations?
Fast Turnaround
Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.
Nationwide Coverage
We have partners all over the United States and Canada.
20+ Years
Shred Nations has over two decades of experience matching customers to the right services.
Partnered with the Best
We are partnered with thousands of partners nationwide providing you with the best, secure options in your area.
Frequently Asked Questions
How secure is Shred Nations?
All of our service providers follow all state and federal regulations regarding data privacy, including HIPAA, FACTA, FERPA, and GLBA. In addition, you will receive a certificate of destruction when you use an onsite, offsite, or Ship N Shred service. For the utmost security, scheduling an onsite shredding service will allow you to witness the shredding at your location. For our information management services, our service providers prioritize security with physical security, access controls, encryption, and more.
How much do your shredding services cost?
If you choose mobile shredding, it can cost between $130-$175 for a project of 1-10 boxes. If you choose off-site shredding, it can cost around $110-$130 for a project of 1-10 boxes. These prices will depend on your location, the size of your project, and other factors. Once you contact us with the details of your project, we can give you a more accurate price quote.
What is a certificate of destruction?
A certificate of destruction is a formal document that provides details about the destruction of your papers and ensures the shredding process complies with all state and federal security laws. It includes details such as the transaction number, chain of custody, terms and conditions, collection date, location of the destruction, and more.
Are my paper shred recycled?
Yes, with all shredding services, the shreds will be taken to a recycling facility to be pulped and made into new paper products.
ABA Model Rules of Professional Conduct, Rule 1.15
ABA Model Rules of Professional Conduct indicate client records should be kept and preserved for some time after ending representation. Record retention periods vary by state and by the type of record.
Fair & Accurate Credit Transaction Act (FACTA)
The FACTA disposal rule requires the permanent destruction of sensitive documentation to protect clients from identity theft and other abuses of information. Non-compliance can lead to heavy penalties.
Gramm-Leach-Bliley Act (GLBA)
GLBA applies to legal practices when handling real estate closings, financial issues, or estate planning. It requires firms to carefully select a shredding company and give written permission for the destruction of their documents.
What is HIPAA?
HIPPA applies to firms handling cases that involve personal injury claims, workers’ compensation, medical malpractice, or other medical information. It also requires selecting a reliable shredding company and providing permission for destruction.
