Document Scanning Services
Digitize Your Documents With Ease
The world has gone digital and we’re here to help you keep up. Document scanning makes it easy for businesses and individuals to search, edit, and share files from almost anywhere. When you digitize your documents, it allows for more efficiency, easier collaboration, and better protection of your data.
Converting your documents from the physical to the digital also simplifies compliance, increases accessibility, and can even save you money in the long run. Plus, you can rest easy knowing all of Shred Nations’ partners provide professional, certified scanning services that comply with all necessary regulations.
Document Scanning Service Options
Record Scanning
Large Format Scanning
Medical Records Scanning
Which Service is Right For You?
Use our FREE Shredding Helper to find the right shredding service for your project.
Why Choose Shred Nations
Fast Turnaround
Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.
Nationwide Coverage
We have partners all over the United States and Canada.
Partnered with the Best
We are partnered with thousands of partners nationwide providing you with the best, secure options in your area.
Contact us for a free quote today!
Reach out to our team today to discuss document shredding solutions. We're here to explore your options and guide you to the perfect service for your needs.
How Much Does Document Scanning Cost?
While rates differ by provider and location, document scanning costs an average of $0.07-$0.12 per page. The final cost of your scanning project depends on a few factors — the quantity and condition of documents, turnaround time, delivery format, and any additional services you opt for.
The more documents you have to scan, the lower the cost tends to be (again, depending on the provider). Your desired timeline for completion can also impact cost. The format of your digital files also plays a part, as do any extra services (like OCR or indexing) you opt to add on.
Want a free quote for your document scanning project? Reach out today and we’ll help you get a quote from one or more local providers who can tackle your scanning needs.
How Our Scanning Services Work
1. Assess how many files need to be scanned, what types they are, and if you will need storage or shredding services.
2. Contact Shred Nations today for free, customized quotes on services near you. Call us at (800) 747-3365 or fill out the form. Be specific about your industry or any specific needs you may have. Store, scan, and shred all your documents in one place.
3. One of our experts will match you with providers in your area who will in turn get in touch with you. Pick the provider that best fits your needs and budget.
4. Schedule your service with one of our trusted local providers. They can come to your location to scan your documents or pick them up and take them to their secure facility to scan.
5. Your documents will be returned to you or you can choose to destroy them with your service provider. Your digital documents can be stored in cloud storage or other DMS.
Benefits of Document Scanning Services
Improved Security and Disaster Recovery
Digital documents can be backed up and protected with features like encryption, access controls, version controls, and more, reducing the risks associated with physical damage, theft, or natural disasters. In turn, these security features also keep you in compliance with all data privacy laws.
Improved Efficiency and Productivity
Digital documents can be retrieved in seconds through keyword searches, saving significant time compared to manually searching through physical files. This allows employees to focus on more valuable tasks and allow for quicker responses to audits, legal discoveries, and compliance requirements.
Better Organization and Management
Digital files can be easily organized, indexed, and managed in a centralized system, reducing the risk of misplaced or lost documents. This quick access to information allows for faster response times to customer inqueries and improves overall customer service.
Enhanced Accessibility
Scanned documents can be accessed from everywhere via computers, tablets, or smartphones, enabling remote and improving collaboration. In addition, digital systems can maintain the latest versions of documents, ensuring everyone works with up-to-date information.
Contact us for a free quote today!
Reach out to our team today to discuss document shredding solutions. We're here to explore your options and guide you to the perfect service for your needs.
See What Our Customers Are Saying
More Services to Keep Your Data Secure
Document Shredding
Shred your old files after they are scanned digitally into a secure system. Shred Nations can match you with trusted scanning, shredding, and storage providers today to meet all of your document management needs. Protect your data by destroying personal and company information.
Learn more about document shredding >>Off-Site Document Storage
Securely store your files after scanning! Shred Nations partners with trusted, climate-controlled storage facilities. Customize your services to include scan and store options. Plan for the future of your business and start storing off-site today.
Learn more about off-site storage >>Document Management Systems (DMS)
Store your digital files in a secure document management system with features such as indexing, keyword search functionalities, access controls, data backups, and more.
Learn more about DMS >>Document Scanning FAQs
How do document scanning services work?
1. Assess how many files need to be scanned, what types they are, and if you will need storage or shredding services.
2. Contact Shred Nations today for free, customized quotes on services near you. Call us at (800) 747-3365 or fill out the form. Be specific about your industry or any specific needs you may have. Store, scan, and shred all your documents in one place.
3. One of our experts will match you with providers in your area who will in turn get in touch with you. Pick the provider that best fits your needs and budget.
4. Schedule your service with one of our trusted local providers. They can come to your location to scan your documents or pick them up and take them to their secure facility to scan.
5. Your documents will be returned to you or you can choose to destroy them with your service provider. Your digital documents can be stored in cloud storage or other DMS.
How much does a scanning service cost?
It usually costs around 7-12 cents per page to scan. However, the price will depend on the type of document, the size of your project, the complexity, any additional features such as OCR, and whether you want to implement any of our digital or off-site storage options. When you contact us with the details of your project, our service providers will be able to give you a more accurate price quote.
How secure are your scanning services?
All of our service providers prioritize confidentiality and integrity. They are all compliant with state and federal privacy laws, such as HIPAA, HITECH, FACTA, and more. They also have physical security, restricted access, and encryption, and can securely destroy your documents after scanning if needed. Most have an industrial-grade shredder at their scanning facilities or partner with a shredding service.
What kinds of documents can I scan?
Our service providers are equipped to handle any type of document, including paper documents, photographs, slides, medical records, legal documents, financial records, blueprints, architectural drawings, and more. They can handle any size, shape, and format you have.
Do I need to prepare my documents before my service?
Generally, you should organize your documents in the way you want to index your files digitally and keep them free from any damage or debris. You should also remove any staples, paperclips, rubber bands, and other bindings. While this is not required, it helps your service run more smoothly and efficiently.
What is the typical turnaround time for a scanning service?
Your project’s timing will vary based on the complexity, quantity, and any specific requests (indexing, redacting, etc.). Once you connect with your service provider, they will give you a more in-depth timeline.
Will I be able to edit my scanned documents?
You can edit your scanned files if you request OCR scanning. Your documents will be converted to machine-encoded text that can be edited through a PDF.
How does indexing work?
Indexing is when you associate documents with different “search terms.” This allows you to easily search for files using the keywords of your choice. Some examples you can index by are case numbers, dates, patients’ names, invoice numbers, order numbers, addresses, and more.
Can you scan double-sided documents?
Yes – our service providers’ scanners are made to scan both sides of your documents at the same time.
What is the difference between imaging and digitizing?
Document imaging only takes an “image” of your documents where it can’t be edited or manipulated. Digitizing typically incorporates OCR technology, allowing you to edit your digital documents, drawings, and more.
Industries We Serve
Contact us for a free quote today!
Reach out to our team today to discuss document shredding solutions. We're here to explore your options and guide you to the perfect service for your needs.
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